New Reports

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Metaweave includes several supplementary reports beyond the standard Noon / Arrival / Departure cycle. This guide covers all four:

• Statement of Facts (SOF) Report — chronological port events after every cargo operation
• Vessel Port Performance Survey — terminal feedback after cargo ops
• Delay Report — off-hire / delay events that fall between regular reports
• MonthEnd Bunker Data — end-of-month SECA / Non-SECA HSFO rollup

Note

All four reports share the same submission flow as Noon / Arrival / Departure: click Submit, copy the encoded block from the Form Submission modal, paste into a plain-text Outlook email, and send to the shore inbox. See the Forms Guidelines → Submission of Metaweave Forms for the full workflow.

When each report is filed

timeline
    title Supplementary Reports in the Voyage Lifecycle
    section Port Call
        Arrival          : Arrival Report
        Cargo operations : SOF Report (on completion)
                         : Port Performance Survey (on completion)
        Departure        : Departure Report
    section At Sea
        Between reports  : Delay Report (if off-hire event occurs)
    section Month End
        Last day of month : MonthEnd Bunker Data (after Noon report)

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Statement of Facts (SOF) Report

The SOF Report records the chronological list of port events from Arrival to Departure. It complements — but does not replace — the Events section inside Noon / Departure reports:

Report	Purpose
SOF Report	Commercial / demurrage-relevant timestamps
Noon / Departure Events	Performance-relevant timestamps

When to send: After completing cargo operations at one port, before or at the same time as the Departure report.

VOYAGE section fields

Field	Meaning
Voyage Number	Current voyage number.
Port	Port of the SOF.
Port ETD SOF	Date / time the vessel departed (or will depart) the port, in local port time.
GMT Offset	GMT offset of the port local time.
Port Activity Template	Drop-down — select the port-activity template assigned by the operator for this port call. Populates the default list of rows below.
Remarks	Free text.

Port activity timeline

The SOF table contains one row per port event. Each row has:

• Event Type (drop-down) — typical events include: NOR TENDERED, ALL FAST, HOSES CONNECTED, COMMENCED LOADING / COMMENCED DISCHARGE, COMPLETED LOADING / COMPLETED DISCHARGE, HOSES DISCONNECTED, CLEAR FROM BERTH, CREW CHANGE, STORES DELIVERY, SURVEYOR ON BOARD, CARGO DOCUMENTS ON BOARD, LAST LINE
• Start Date/Time + GMT
• End Date/Time + GMT
• Duration
• Remarks

flowchart LR
    A[NOR Tendered] --> B[All Fast]
    B --> C[Hoses Connected]
    C --> D[Commenced Loading /\nDischarge]
    D --> E[Completed Loading /\nDischarge]
    E --> F[Hoses Disconnected]
    F --> G[Clear from Berth / Last Line]

Caution

SOF events are not the same as Noon / Departure Events. Never copy a SOF event into a performance report. Conversely, LOADING, DISCHARGING, IDLE IN PORT, SHIFTING TO BERTH, etc. belong in Noon / Departure Events and do not belong in the SOF.

Master’s Name

First and last name. Required.

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Vessel Port Performance Survey

The Port Performance Survey is a short questionnaire completed at the end of the port call by the Terminal Representative. It captures terminal-side feedback on the vessel — legibility, communication, cargo performance, dimensions fit, etc. The Master collects the answers and submits the form.

When to send: At the end of the port call, together with or just before the Departure report.

Header fields

Field	Meaning
Voyage Number	Current voyage number.
Port	Port of the survey.
Date/Time	Date and time of completion.
Vessel Condition	Ballast / Laden.

Questions (1–12)

Each question is a Yes / No tick-box unless otherwise noted. Tick the box if the answer is Yes; leave blank otherwise.

1. Q1 — Safety briefing

   Was a suitable ship and shore safety / cargo operation briefing held before cargo operations took place?

2. Q2 — Legislation compliance

   Did the ship fully comply with all legislation whilst at your terminal?

3. Q3 — Communications

   Were the ship’s communications correct, prompt and understandable?

4. Q4 — Staff conduct

   Were the ship’s staff co-operative, contactable and of smart appearance?

5. Q5 — Cargo performance

   Did the vessel’s cargo performance meet your requirements / expectations?

6. Q6 — Dimensions and equipment

   Do the vessel’s dimensions and equipment suit your terminal’s requirements?

7. Q7 — Problem-free visit

   Was the vessel free of problems during this visit? (If “No”, describe in Q11.)

8. Q8 — Required actions completed

   Have all required actions by the vessel to your port been completed? (If “No”, describe in Q11.)

9. Q9 — Return invitation

   Would you like to see this vessel return to handle another cargo at your terminal?

10. Q10 — Overall Rating

    Drop-down: Poor / Fair / Good / Very Good / Excellent

11. Q11 — Additional comments

    Any additional comments / improvements. (Free text — leave empty if none.)

12. Q12 — Path to excellent

    What does this vessel have to do to achieve an excellent rating? (Free text — leave empty if none.)

Terminal Representative

Field	Notes
Terminal Representative Name	Full name of the terminal contact.
Title	Job title.
Contact Number	Phone / direct line.

Submission

The Master submits the survey the same way as any other Metaweave form — click Submit, copy the encoded block, paste into a plain-text email to the shore inbox. The terminal representative does not submit directly.

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Delay Report

The Delay Report logs a single off-hire / delay event that does not fit the normal Noon / Arrival / Departure cadence — e.g. a prolonged equipment failure, unscheduled stoppage, or waiting for orders chargeable to a specific party.

When to send: As soon as the delay event is resolved, before the next scheduled performance report.

Fields

Field	Meaning
Voyage Number	Current voyage number.
Delay Start	Local date / time + GMT.
Delay End	Local date / time + GMT.
Delay Duration	Auto-computed from Start / End.
Miles	Distance covered during the delay, if any.
Delay Type	Drop-down — OFF HIRE, PLANNED OFF HIRE, OFF HIRE REVERSE, UNDERPERFORMANCE CLAIM, etc.
Reason for Delay	Drop-down — ENGINE PROBLEMS, MACHINERY BREAKDOWN, TECHNICAL PROBLEMS, WEATHER, AWAITING ORDERS, CREW CHANGE, MEDICAL, STORES DELIVERY, HULL DAMAGE, FIRE, GROUNDING, BREACH OF TCP, etc.
Remarks	Free text — mandatory for any delay flagged for a charter-party claim.

Caution

When a delay is captured via a Delay Report, do not also capture it as an event in the current Noon / Departure report. The shore system automatically links the Delay Report to the corresponding performance report by timestamp.

Fuel consumption during delay

For each fuel grade on board, enter:

Column	Meaning
Fuel Type	HSFO, LSMGO, VLSFO, VLSFO (≤80 cST)
Consumption	MT consumed during the delay period.
Ending ROB	Remaining on board at delay end, in MT.

Master’s Name

First and last name. Required.

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MonthEnd Bunker Data

The MonthEnd Bunker Data report is a single summary submission per calendar month covering total HSFO consumption split between SECA and Non-SECA areas. It is used for MARPOL Annex VI / MRV compliance reconciliation.

When to send: On the last day of each calendar month, after the Noon report.

flowchart LR
    A[Last day of month] --> B[Submit Noon Report]
    B --> C[Open MonthEnd Bunker Data form]
    C --> D[Enter VOYAGE section]
    D --> E[Enter ECA + Non-ECA\nHSFO consumption]
    E --> F{Validation\npasses?}
    F -- Yes --> G[Enter Bunker ROB\nfor all grades]
    G --> H[Scrubber info\nif fitted]
    H --> I[Submit]
    F -- No --> J[Reconcile totals\nagainst daily reports]
    J --> E

VOYAGE section fields

Field	Meaning
Voyage Number	Most recent voyage number on the last day of the month.
Port	Current port (or AT SEA).
Vessel Condition	Ballast / Laden.
Form Date	Date the form is being filled.
Start Date / Time (GMT)	00:00 GMT of day 1 of the month.
End Date / Time (GMT)	Last minute of the month in GMT (e.g. 23:59 GMT on day 30 / 31 / 28 / 29).

Consumption split

Field	Meaning
ECA Consumption — HSFO only	Total HSFO consumed inside SECA / ECA zones during the month, in MT.
Non-ECA Consumption — HSFO only	Total HSFO consumed outside SECA / ECA zones during the month, in MT.
Total Consumption HSFO	Auto-computed sum of the above.

Note

The form compares Total Consumption HSFO against the sum of HSFO consumption from all daily Noon / Arrival / Departure reports for the same month. If the difference exceeds the configured tolerance, a validation error is shown and the form cannot be submitted until the numbers reconcile.

Bunker ROB

For each grade on board on the last day of the month, report:

Column	Meaning
ROB Start	Remaining on board at 00:00 GMT on day 1 of the month.
ROB End	Remaining on board at the end of the last day of the month.

This is a simple month-over-month reconciliation — no Used-For split is required here.

Scrubber Info (scrubber-fitted vessels only)

If the vessel has a scrubber, update the cumulative scrubber running hours and mode for the month. Leave blank if the vessel has no scrubber.

Master’s Name

First and last name. Required.